GDPR Consent for Data Processing

GDPR Consent for Data Processing – Clients & Candidates

1. Introduction

AGILE-RPO / human cap solutions is committed to protecting your personal and business data in accordance with the General Data Protection Regulation (GDPR) (EU) 2016/679. This consent form outlines how we collect, process, store, and use both client and candidate data, including the use of AI-powered tools in recruitment and business intelligence.

By agreeing to this consent form, you confirm that you have read, understood, and accepted the terms of our Privacy Policy and consent to the processing of your data as outlined below.

2. Data Controller and Contact Information

The Data Controller responsible for processing your data is:

Company Name: human cap solutions / AGILE-RPO
Address: Römerweg 15a
Email: mail@agile-rpo.com
Phone: +49 178 707 38 23

For any GDPR-related inquiries, please make contact via E-Mail.

3. Types of Personal and Business Data We Collect

We collect and process two types of data:

A) Candidate Data:

Personal Identification Data (e.g., name, date of birth, nationality, gender)
Contact Information (e.g., email, phone number, address)
Professional Data (e.g., CV, employment history, skills, qualifications)
Recruitment Preferences (e.g., desired roles, salary expectations)
Communication Data (e.g., emails, messages, interview feedback)
Sensitive Data (if applicable) (e.g., health-related information for accommodations)

B) Client Data:

Company Information (e.g., name, industry, location, organization charts)
HR & Hiring Preferences (e.g., job descriptions, hiring strategies)
Recruitment Data (e.g., candidate assessments, job market insights)
Communication Data (e.g., emails, interview schedules, feedback)

4. Purpose of Data Processing

Your data is processed for the following purposes:

A) For Candidates:

✅ Recruitment & Job Placement – Matching candidates with job opportunities.
✅ AI-Enhanced Skills & Personality Assessment – Evaluating suitability for job roles.
✅ Communication – Managing recruitment-related interactions.
✅ AI-Enhanced Job Matching – Using AI to analyze and match candidates.
✅ AI-Enhanced Personality Assessments – Using AI to analyze and match psychological candidate profiles.

B) For Clients (Employers & Hiring Managers):

✅ Recruitment & Talent Acquisition – Providing candidate recommendations.
✅ Data-Driven Hiring Decisions – Using analytics & AI to improve recruitment efficiency.
✅ Market & Industry Insights – Offering data on hiring trends, salary benchmarks.
✅ Candidate Tracking & Evaluation – Processing candidate performance insights.
✅ Consulting – Processing client related data and provided documents.

5. Legal Basis for Processing
We process your personal data under the following GDPR legal bases:

Article 6(1)(a) GDPR – Consent: You have given explicit consent for data processing.
Article 6(1)(b) GDPR – Contractual Necessity: Processing is required for recruitment services.
Article 6(1)(c) GDPR – Legal Obligation: We must store certain information for compliance.
Article 6(1)(f) GDPR – Legitimate Interest: Processing is necessary for recruitment business activities.
For special category data, we rely on Article 9(2)(a) GDPR, which requires explicit consent.

6. Data Sharing & Third-Party Disclosure

We do not sell or share your data with unauthorized third parties. However, we may share data with:

Employers & Clients – To facilitate recruitment and hiring processes.
Service Providers – Such as AI software, applicant tracking systems (ATS), and cloud storage providers.
Regulatory Authorities – If legally required.

All third parties are bound by GDPR-compliant agreements ensuring data security.

7. Use of AI & Automated Decision-Making

We use AI-powered recruitment tools to improve hiring efficiency. These tools may:

Analyze Personality, resumes & job descriptions for best candidate-job matches.
Score candidates based on qualifications and past hiring success.
Provide market trends & salary benchmarks for data-driven hiring decisions.

✅ Your rights regarding AI-based processing:

You may request human intervention for any AI-based decision.
You may object to automated processing if it significantly affects you.
You have the right to explanation regarding AI-driven recruitment recommendations.

8. International Data Transfers

Your data may be transferred outside the European Economic Area (EEA) for processing.

9. Data Retention Policy

We retain your data only as long as necessary to serve our clients & candidates:

Candidates:

Active Applications: Up to 10 years after the last interaction.
Placed Candidates: Up to 10 years for compliance.
Unsuccessful Applications: Up to 10 years for compliance.
Career Counseling: Up to 10 years for compliance.
Clients: Up to 10 years for compliance.

Recruitment, Consulting & Hiring Data: Stored for up to 10 years.
Financial & Contractual Records: Retained per legal accounting requirements.
If you withdraw consent, we will delete your data unless required by law.

10. Your GDPR Rights

Under the GDPR, you have the following rights:

Right to Access – Request a copy of your personal data.
Right to Rectification – Correct inaccuracies.
Right to Erasure (“Right to be Forgotten”) – Request deletion.
Right to Restriction – Limit the processing of your data.
Right to Data Portability – Request data transfer.
Right to Object – Object to data processing.
Right to Withdraw Consent – Withdraw your consent at any time.

To exercise your rights, contact us via Email.

11. Withdrawal of Consent

You can withdraw your GDPR consent at any time by contacting us. Upon withdrawal, we will cease processing your data unless required by law.

Consent Statement

By ticking the box and submitting this form, you confirm that:

✅ You have read and understood this GDPR Data Processing Consent Form.
✅ You voluntarily consent to the processing of your data.
✅ You understand that we used AI-powered tools.
✅ You understand your rights under GDPR.